Extract Meetings from Calendar Screenshots

Purpose

Extract meetings from calendar screenshots and create meeting notes. Automatically creates People notes for attendees and links everything for dataview queries.

How to Use

This skill activates when given calendar screenshots. It parses meetings and creates the appropriate notes.

Instructions

When given calendar screenshots:

1. Read each screenshot to extract meetings (ignore LUNCH, OOO blocks)

2. For each meeting, create a meeting note at 300 Entities/Meetings/YYYYMMDD <Title>.md:

   • Filename format: YYYYMMDD <Title>.md
   • 1:1 meetings: YYYYMMDD <Person> 1-1.md (use other person's name, not Chase)
   • Aaron Dignan meetings: YYYYMMDD Aaron D Sync.md
   • Other Aaron meetings: Use last name or initial to distinguish (e.g., Aaron B Sync)

3. Meeting note frontmatter:

   ---
   type: meeting
   startTime: YYYY-MM-DDTHH:MM:00
   endTime: YYYY-MM-DDTHH:MM:00
   attendees:
     - "[[Person Name]]"
   ---
   

   • startTime and endTime are datetime fields (ISO 8601 format)
   • Attendees must be wiki-links to People notes: "[[Full Name]]"
   • Omit attendees field for group meetings without clear attendees

4. Meeting note body:

   # Notes
   
   # Action Items
   

5. Create People notes for any attendees that don't exist:

   • Location: 300 Entities/People/<Full Name>.md
   • Use the standard person template with dataview queries

6. Daily notes auto-rollup meetings via dataview query - no manual linking needed:

   TABLE WITHOUT ID
     dateformat(startTime, "HH:mm") + "-" + dateformat(endTime, "HH:mm") AS "Time",
     file.link AS "Meeting"
   FROM "300 Entities/Meetings"
   WHERE type = "meeting" AND date(dateformat(startTime, "yyyy-MM-dd")) = this.date
   SORT startTime ASC
   

People Note Template (Professional)

For work contacts, set relationship to include professional:

---
type: person
name: Full Name
relationship:
  - professional
events:
---
# About

# Action Items
\`\`\`dataview
TASK
WHERE !completed AND contains(outlinks, this.file.link)
\`\`\`

# Notes
\`\`\`dataview
LIST L.text
FROM "100 Periodics"
WHERE contains(file.outlinks, this.file.link)
FLATTEN file.lists AS L
WHERE contains(L.outlinks, this.file.link) AND !L.task
\`\`\`

# Feedback Log

# Praise Log

# Meetings
\`\`\`dataview
TABLE WITHOUT ID
  file.link AS "Meeting",
  dateformat(startTime, "HH:mm") + "-" + dateformat(endTime, "HH:mm") AS "Time",
  dateformat(startTime, "yyyy-MM-dd") AS "Date"
FROM "300 Entities/Meetings"
WHERE contains(attendees, this.file.link)
SORT startTime DESC
\`\`\`

Note: Only add the Meetings section for People with professional in their relationship.

Known People Aliases

• Aaron D -> Aaron Dignan
• Ty -> Tyler Halstead
• Lizzie -> Lizzie Gooding

Daily Note Location

Daily notes are at: 100 Periodics/Daily/YYYY-MM-DD ddd.md